Privacy Policy

1832 Club Privacy Policy

Last Updated: 12 September 2025

1832 Ltd (“the 1832 Club”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. It applies to members, prospective members, investors, and individuals interacting with our services or website (https://1832.org.uk). Please read this policy carefully to understand our practices.

  1. Who We Are

The 1832 Club is a UK-based membership organisation dedicated to empowering small and medium-sized enterprises (SMEs) through networking, policy advocacy, and political engagement. Our registered address is [Insert Registered Address], United Kingdom. For data protection queries, contact us at:

  • Email: club@1832.org.uk
  1. Data We Collect

We may collect and process the following personal data:

  • Identity and Contact Information: Name, email address, postal address, phone number, and business details (e.g., company name, role) provided during membership applications, event registrations, or inquiries.
  • Payment Information: Debit/credit card details or other payment information for processing membership fees, securely handled by our payment provider.
  • Interaction Data: Details of your participation in Club activities (e.g., events attended, policy contributions), communications with us, and complaints.
  • Marketing Preferences: Your choices regarding receiving newsletters (e.g., ‘Biz Comic’), event invitations, or other communications.
  • Website Usage Data: Information collected via cookies or analytics tools (e.g., IP address, browser type, pages visited) when you use https://1832.org.uk.
  • Investor Information: For investors joining at no cost, we may collect business details and contact information to verify eligibility.
  1. How We Collect Your Data

We collect personal data when you:

  • Apply for or maintain membership (monthly or annual).
  • Register for or attend Club events, such as networking socials or policy forums.
  • Contact us via email (club@1832.org.uk), or our website.
  • Subscribe to our ‘Biz Comic’ newsletter or other communications.
  • Submit complaints or feedback, as outlined in our Complaints Procedure.
  • Visit our website, where cookies and analytics tools may collect usage data (subject to your consent).
  1. How We Use Your Data

We use your personal data to:

  • Manage your membership, including processing payments, providing access to events, and delivering benefits like the ‘Biz Comic’ newsletter.
  • Facilitate Club activities, such as candidate funding, policy collaboration, and networking events.
  • Communicate with you about membership updates, events, policy initiatives, or complaints.
  • Send marketing communications (e.g., newsletters, event invitations) if you have opted in.
  • Improve our services by analysing anonymised data (e.g., event attendance trends, website usage).
  • Comply with legal obligations, such as UK electoral laws for candidate funding or tax reporting.

We process your data based on the following lawful bases under UK GDPR:

  • Contract: To fulfill our Membership Terms and Conditions (e.g., managing membership, payments).
  • Consent: For marketing communications or non-essential cookies (you can withdraw consent at any time).
  • Legitimate Interests: For improving services, organizing events, or analyzing usage data, where this does not override your rights.
  • Legal Obligation: To comply with UK laws, such as data protection or electoral regulations.
  1. Sharing Your Data

We do not sell your personal data. We may share it with:

  • Service Providers: Trusted third parties (e.g., payment processors, event organizers, IT providers) who process data on our behalf under strict data protection agreements.
  • Local Branches: Limited data (e.g., name, contact details) may be shared with your local 1832 Club branch to facilitate networking and candidate selection.
  • Legal Authorities: If required by law (e.g., HMRC, Electoral Commission) or to protect the Club’s rights.
  • Event Partners: For example, venues or guest speakers, where necessary for event delivery.
  1. Data Retention
  • Membership data is retained for the duration of your membership and up to 6 years after cancellation/termination to comply with UK tax and legal requirements.
  • Payment information is securely stored only for the duration necessary to process transactions, unless required for ongoing memberships.
  • Marketing preferences and website usage data are retained until you opt out or for up to 2 years after your last interaction.
  • Complaint-related data is kept for 3 years from resolution, as per our Complaints Procedure.
  • We anonymize data where possible to use for statistical purposes without identifying individuals.
  1. Your Data Protection Rights

Under UK GDPR, you have the following rights:

  • Access: Request a copy of your personal data.
  • Rectification: Correct inaccurate or incomplete data.
  • Erasure: Request deletion of your data, subject to legal retention obligations.
  • Restriction: Limit how we process your data in certain circumstances.
  • Objection: Object to processing based on legitimate interests or for marketing purposes.
  • Data Portability: Receive your data in a structured, machine-readable format.
  • Withdraw Consent: Opt out of marketing or non-essential cookies at any time.

To exercise these rights, contact us at club@1832.org.uk. We will respond within 1 month, unless the request is complex, in which case we will inform you of any delay. If you believe we have not complied with UK GDPR, you may lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk or by calling 0303 123 1113.

  1. Cookies and Website Tracking
  • Our website (https://1832.org.uk) uses cookies to enhance user experience and analyze usage (e.g., Google Analytics).
  • Essential cookies (e.g., for website functionality) do not require consent. Non-essential cookies (e.g., analytics, marketing) are used only with your consent, which you can manage via our cookie banner.
  • For details, see our Cookie Policy at https://1832.org.uk/cookie-policy.
  1. International Data Transfers
  • Your data is primarily stored and processed in the UK or EU. If we transfer data outside the UK (e.g., to cloud providers), we ensure appropriate safeguards, such as UK adequacy decisions or Standard Contractual Clauses, to comply with UK GDPR.
  1. Data Security
  • We use industry-standard security measures (e.g., encryption, secure servers) to protect your data from unauthorized access, loss, or misuse.
  • Our payment processor complies with Payment Card Industry Data Security Standards (PCI DSS).
  • While we take all reasonable steps, no system is completely secure. If a data breach occurs, we will notify you and the ICO within 72 hours, as required by UK GDPR.
  1. Third-Party Links
  • Our website or communications may include links to third-party sites (e.g., event partners, payment providers). We are not responsible for their privacy practices. Please review their policies before sharing personal data.
  1. Amendments to This Policy
  • We may update this Privacy Policy to reflect changes in our practices or legal requirements. Members will be notified via email or on our website (https://1832.org.uk/privacy-policy). Continued membership or use of our services constitutes acceptance of the updated policy.
  1. Contact Us

For questions, concerns, or to exercise your data protection rights, contact us at:

  • Email: club@1832.org.uk

The 1832 Club values your trust and is dedicated to protecting your personal data. Thank you for being part of our mission to empower UK SMEs.

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